| 1
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Apologies
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MW
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| 2
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Adoption of October 2025 EGM Minutes
- Unanimous adoption of previous minutes.
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MW
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| 3
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Matters Arising
- There were no matters arising.
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All
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| 4
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Chair’s Report
- MW mentions that it is our second best year for membership at this point in the year
- MW mentioned upcoming events
- MW announced the release of BirmingHack tickets
- MW announced the upcoming CSS Ball
- MW thanked committee and attending members for coming
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MW
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| 5
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Treasurer’s Report
- Most recent statement balance: £4220.35
- Actual Working Balance: £2225.19
- Pending outgoings:
- Christmas Meal
- Hetzner and Domain Renewals
- Bletchley Park
- Break Snacks + Fuel
- SloLAN Pizza
- Board Games Night Pizza
- Board Games Night Drinks
- Bar Crawl T-Shirts
- Pending Incomings:
- Memberships!!
- Bar Crawl Tickets
- Bletchley Park Tickets
- Total Memberships so far: 383
- Membership cost: £5 (with VAT)
- Actual income per membership: £4.17
- Total income so far: £1392.78
- Pizzas bought so far: £1175.97
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MW
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| 6
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Changes and Amendments to the Constitution
- No amendments were submitted for consideration ahead of time.
- MW asked the floor if there anybody had any amendments to propose. None were raised.
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MW
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| 7
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Election of New Committee Members
- MW explained the Instant Run-off Voting system.
- Socials Secretary
- Candidates standing in advance: Lee Alabaster, Misha
- Lee Alabaster (LA):
- LA mentioned their previous experience on committee
- LA mentioned that they attend events frequently
- LA suggested we push publicity harder on Instagram
- LA mentioned their Sainsbury’s discount
- LA suggested improving accessibility in events including quiet rooms
- LA suggested bringing back TeX talks and Nerds Night Out
- Misha (M):
- M mentioned their experiences at early CSS events they went to
- M mentioned that CSS was a valuable opportunity for people to socialise
- M suggested helping people find groups at quizzes etc to make them feel more included
- M suggested making CSS more inclusive for people joining partway through the year
- M mentioned that the Biweekly Pub event is very good
- M suggested trying to reach out to PGTs and PGRs more
- M suggested running small scale Hackathons
- M mentioned their experience from AFNOM board
- Questions:
- MG asks what your favourite event and least favourite was
- M liked the Christmas Meal and enjoyed the CSS Ball but enjoys more relaxed events more. M thought the early pub night was somewhat disorganised
- LA enjoys SloLAN the most. LA thought more workshops at a higher standard would be better
- ML asks how the candidates would involve women plus more
- LA suggests using alternative outlets for publicity outside of discord
- M suggests working with Women in CS more and also asking what events would appeal to women more
- No candidates stood from the floor.
- Results
- Round 1
- Current first-choice votes:
- Re-open nominations (RON): 1 votes
- Lee Alabaster: 6 votes
- Misha: 7 votes
- Eliminated Re-open nominations (RON)
- Round 2
- Lee Alabaster: 6 votes
- Misha: 7 votes
- Eliminated Lee Alabaster
- Round 3
- Misha is duly elected as Socials Secretary
- Equality, Diversity, and Inclusion Officer
- Candidates standing in advance: None
- Lee Alabaster stood from the floor
- Questions:
- JA asks what LA has learned from committee that they could use in the role
- LA mentioned avoiding giving out food during Ramadan and talking to experts
- Results
- Round 1
- Re-open nominations (RON): 4 votes
- Lee Alabaster: 10 votes
- Eliminated Re-open nominations (RON)
- Round 2
- Lee Alabaster is duly elected as Equality, Diversity and Inclusion Officer
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MW
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| 8
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Any Other Business
- MW thanked attendees for coming.
- The meeting was closed at 13:44.
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All
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