CSS Committee Meeting - Minutes

Location:	Online (Discord)
Date:	Friday 6th February
Time:	18:00 GMT
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Albert Waldron (AW), Deji (D), Rohit Jose (RJ), Toby Landells (TL)

1	Apologies Joe Oli, Maddy Evie Amrit	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising UoB STAR ACTION M: Invite UoB STAR to a meeting Action cancelled Earplugs ACTION SB: Hunt them down Action carried forwards Hoodies: ACTION ML: Complete merch request Action carried forwards	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events League Tournament No updates Christmas Meal - Thursday 4th December No updates SloLAN MW reports payment has been completed	All
6	Future Events (standing item) Break 2pm - 4pm - Starting w/c 19th January ACTION MW: Find Milk Powder Action reassigned to ML TL reports we still have provisions Bar Crawl (13th February provisional) FT’s plan: 19:00-20:30: Flight Club £9pp for darts ML reports there is a limit on the number that can do darts Booking £100 refundable They have food FT reports they get very busy on a Saturday and the crowd is middle aged 20:30-21:00: Katie O’briens Unsure on booking costs We aren’t guaranteed a table They only take walk ins There is live music 21:20-22:00: The Brasshouse Booking fee info should be in the emails £20 for Brasshouse 22:00-23:00: Felsons Online only allows up to 10 for online bookings FT reports it is £10 to secure the booking, they have offered to wave the pool fees FT says they take mixer app ACTION MW: Do a poll for stewards Action completed MW reports tickets are now off sale and t-shirts have been ordered ACTION OB: Bar crawl announcement for Sunday Action completed 13+6 tickets sold (T-shirt and non) ACTION RJ: Write announcement + email one week reminder Committee meeting will be moved to avoid Friday ACTION AW: Email to ask for non-t-shirt to be put back up for sale Bletchley Park - Saturday 28th February MW reports 26 sold of 80 Tickets go off sale the day before the trip at 15:00 ML suggested doing a specific Bletchley email RJ asks if we will send to all of EPS or just CS MW suggests just CS for now MG suggests shouting out the movie night too RJ asks why tickets may be selling slower: MW suggests the price MG mentions it is a slightly slower year in general MW suggests lecture shoutouts ACTION MG: Make a slide Imitation Game Movie Night Friday 20th February ACTION MG: Acquire enough popcorn Action completed ACTION MW: Chase up OOH form Action in progress FOSDEM ACTION OB: Complete expense forms for £25 per person Action carried forwards Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him (with time for 2 weeks publicity) Action carried forwards Bad Film Collab (hackers) ACTION MG: Get an update Action carried forwards CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action carried forwards Board Games Night 2 Monday 9th February Action SB: Email Tom and Todd to ask for someone to give out alcohol and see what we have left. Action completed ACTION RJ: One week publicity on Monday Action completed MW reports we have restocked on alcohol ACTION RJ: Phone the Papa the day before (Sunday) Hackathon ACTION D + AB: Reach out to potential sponsors Action in progress D has asked AB if we have received any replies, but no response yet ACTION MW: Add Deji to Hackathons UK group Action completed ACTION FT: Reach out to AlgoSoc about joining in with the Hackathon Action cancelled AlgoSoc reached out to us D reports that work has started on the budget Most of it should be the same as last year apart from us doing 160 tickets which will inflate food costs Ball Action MW: Print out and post the Save the Date Action completed Action MW: Reach out to photobooth Action completed Extra actions (unnassigned): Website, Ticket Redesign, Wristbands, ACTION ML: Update wristbands and tickets Action carried forwards MW reports Habiba is still waiting on the high-ups to approve MW says we are going to have to push this very hard MG suggests doing as many shout outs at events as possible ML suggested a competition or award section (to be discussed next week) Maybe a best meme category ACTION RJ: Write a ball announcement (asap) PUB MG reports at least 25 attendees MG did not enjoy the beer garden AW suggests we book the corner next time No event next week because bar crawl ACTION AW: Book for 27th Feb EGM: Provisionally: Wednesday 11th February 13:00 Two roles Website is now up One candidate running so far MG suggests we use some of the break food	All
7	Sponsor/Industry Update (standing item) A new sponsorship doc has been put in the sponsorship channel ACTION AB: Do PR for website updates Action carried forwards	AB
8	Finance Report (standing item) Most recent statement balance: £4052.40 Actual working balance: £ Pending incomings Memberships Bar Crawl Tickets Bletchley Tickets Pending outgoings Christmas Meal T-Shirts	OB
9	EDI Report (standing item) Action RJ: Write a Ramadan announcement for 17th Feb Action carried forwards	SA
10	Committee Suggestions (standing item) Promote WTCTF in announcements Action completed	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards TeX Earrings Merch ACTION SB: Investigate Action carried forwards Committee Jumpers: Topic carried forwards New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards Maddy Suggestions More workshops: AB should have one coming up Matt Norton does a python one but he is a bit busy Mocktails: MG suggests we could do a cocktail soc collab if we had a decent enough amount of CS themed cocktails/mocktails MW suggests a cocktail competition	All

Actual start time	18:05 GMT
Actual end time	19:09 GMT
Duration	1 Hours 4 Minutes