CSS Committee Meeting - Minutes

Location:	LG23
Date:	Friday 23rd January
Time:	18:00 GMT
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Joe Adams (JA), Amrit Bhogal (AB), Deji (D), Toby Landells (TL), Maddy Lardner (ML), Evie Wilson (EW), Albert Waldron (AW)

1	Apologies Fearne Sumeet	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising UoB STAR ACTION M: Invite UoB STAR to a meeting Action carried forwards Earplugs ACTION SB: Hunt them down Action carried forwards Hoodies: ACTION ML: Complete merch request	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events League Tournament Action EW: Message anyone who hasn’t collected prizes Action carried forwards Christmas Meal - Thursday 4th December MW reports that finance hasn’t confirmed if it has been paid yet SloLAN MW reports 70-80 attendees and everyone was able to get seconds if they wanted TL thought the event started slow with people arriving but went well once more had turned up AW reports that Minecraft and Civ 6 went very well JA reports that the pizza was squished but that was Papa Johns fault MW is waiting for the Dominoes VAT receipt	All
6	Future Events (standing item) Break 2pm - 4pm - Starting w/c 19th January ACTION MW: Find Milk Powder or long life milk Action carried forwards CostCo had none Pepsi etc has been bought ML reports that we should check for out of date food in the cupboard MW reports some of that food might be GDS’s Bar Crawl (13th February provisional) FT’s plan: 19:00-20:30: Flight Club £9pp for darts ML reports there is a limit on the number that can do darts Booking £100 refundable They have food FT reports they get very busy on a Saturday and the crowd is middle aged 20:30-21:00: Katie O’briens Unsure on booking costs We aren’t guaranteed a table They only take walk ins There is live music 21:20-22:00: The Brasshouse Booking fee info should be in the emails £20 for Brasshouse 22:00-23:00: Felsons Online only allows up to 10 for online bookings FT reports it is £10 to secure the booking, they have offered to wave the pool fees FT says they take mixer app ACTION RJ: Update t-shirt Action completed ACTION MW: Ticket request Action completed Tickets are not yet on the website FT is in the process of moving bookings back by 2 weeks ACTION MW: Do a poll for stewards Bletchley Park - Saturday 28th February ACTION OB: Write an application to the EPS culture fund Action completed ACTION RJ: Create publicity and release tickets for 27th Jan Action carried forwards Publicity needed ASAP Publicity should cover Imitation Game Movie Night as well Imitation Game Movie Night Friday 20th February ACTION MG: Acquire enough popcorn FOSDEM Action AW :Write FOSDEM grant publicity Action completed MW reports 4 responses Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him (with time for 2 weeks publicity) Action carried forwards AB reports any Friday is possible Bad Film Collab (hackers) ACTION MG: Get an update CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action carried forwards Breast Cancer Awareness collab ACTION SA: respond that we are happy to promote but not run (Instagram dm) Action cancelled Board Games Night 2 Monday 9th February Action SB: Email Tom and Todd to ask for someone to give out alcohol and see what we have left. Action carried forwards ACTION RJ: Create Publicity (Monday 26th Jan) Action carried forwards Hackathon ACTION OB: Write an application to the EPS culture fund (Deadline is 18th January) Action completed ACTION D + AB: Reach out to potential sponsors Action in progress AB reports that a weekly meeting has been setup and the sponsorship doc is updated AB reports that there have been a number of rejections AB reports that there is a uni partnership with Google DeepMind and AB is going to reach out to the organisers ACTION MG: Reach out to AFNOM about the mini-ctf Action completed MG reports they said yes ACTION MW: Add Deji to Hackathons UK group Action carried forwards MW reports it gave an error ACTION MW: Sort out Tickets on Tito Action carried forwards D reports a meeting has been setup with HackathonsUK for next week MW reports that we need to start thinking about volunteers for helping out Ball Action RJ: Create Save the Date for Ball Action completed Action MW: Print out and post the Save the Date Action carried forwards Action MW: Reach out to photobooth Action carried forwards Action MW: Reach out to photographer Action carried forwards To discuss next week: Photographers (2 or 1), and when to release tickets Last year we had Francis’ brother and someone from PhotoSoc MW reports that Francis’ brothers’ were better MW reports it was £150 each ML suggests that the extra £150 for the second is excessive MW suggests we could see if we can find someone cheaper from PhotoSoc MW says we can use some money from the SoCS budget JA says that 2 are nice but the cost is quite expensive, so we should look for a cheaper 2nd photographer Extra actions (unnassigned): Website, Ticket Redesign, Wristbands, MW reports most of the website update is done MW reports that the year needs updating on the wristbands and tickets ACTION ML: Update wristbands and tickets PUB Action AW: Create Pub RA Action completed Action AW: Book at Soak - For 40, 30th January Action completed We got the beer garden Action AW: Create Pub-licity Action completed Action AW: Do poll on committee who will attend EGM: MW reports we need 2 weeks notice Provisionally: Wednesday 11th February 13:00 ACTION JA: Complete RA ACTION MG: E-Mail guild ACTION JA: Publicity for 28th Jan	All
7	Sponsor/Industry Update (standing item) A new sponsorship doc has been put in the sponsorship channel ACTION AB: Do PR for website updates	AB
8	Finance Report (standing item) Most recent statement balance: £4052.40 Actual working balance: £ Pending incomings Memberships Pending outgoings Christmas Meal Grants MW reports most were rejected	OB
9	EDI Report (standing item) Action SA: Write a Ramadan announcement Action reassigned to RJ for 17th Feb	SA
10	Committee Suggestions (standing item) New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards TeX Earrings Merch ACTION SB: Investigate Action carried forwards Committee Jumpers: Topic carried forwards	All

Actual start time	18:05 GMT
Actual end time	18:57 GMT
Duration	0 Hours 52 Minutes